MEETINGS

1. Meetings of the Executive Committee

a. The Committee will meet on a regular basis. Special meetings may be called as urgency demands.

b. An AGENDA format should be followed so that important items of business may be recorded and passed on to the general membership on an as-required basis.

i. Minutes of each meeting should include the names of those present; the date and time; and the action to be taken on Agenda items.

ii. The minutes of the meeting may be incorporated, if desired, in the Agenda sheet.

* A sample Agenda format appears at ANNEX 'A' to this document.

a. All membership applications, written or verbal, shall be considered by the Membership representative of the Committee and are conditional upon agreement to abide by the Constitution and By-Laws.

b. Members shall be responsible to conduct themselves, and to ensure that their children conduct themselves, in a socially acceptable manner whenever participating in any activities of the Association.

i. Any corrective action regarding a breach of ARTICLE 1V, Sub-para 2.b. will be taken at the discretion of the Executive Committee.

3. Meetings of the General Membership

a. General meetings will normally be held once a month.

i. Special meetings may be called by the executive to deal with urgent Executive decisions requiring approval by the membership.

ii. Minutes shall be kept of all general meetings by the Committee Secretary (or appointed representative). This may be accomplished using the Agenda format or otherwise as circumstances prescribe.